Whether you’re organizing an online or offline event, reminding your audience about it is just as important as informing them about the event in the first place. That’s where event reminder emails come into play. Your attendees may have signed up for your event months ago, and they may have forgotten or lost interest during the waiting period. Thoughtfully crafted reminder emails can help keep your event fresh in the minds of your prospective audience, maintain engagement and ensure the majority of those who registered will eventually show up at your event. Below are some best practices for writing efficient event reminder emails and examples of event reminder email templates that you can customize and use in your own event reminder email campaign.

Address the recipient you are sending the email with a salutation like. If you have built a good rapport with the prospect you can even precede the name with a “Hi”. Think about the person who is going to read the email before you write the salutation. Avoid salutations like “Hey” or “To whomsoever, it may concern”. The sender added more value to the email by providing a free trial and a product demo. This will make Scott feel the importance of the email and respond back to the sender. Along with being polite, the key here is to add more value to your reminder emails. Keep the message simple with a greeting. Letter of cancellation tips. It is important to use the correct formal language for cancellation. Be polite, never be rude. Include date and the right company name and contact information. State that you wish to receive a written confirmation that the cancellation was put into effect. Print the letter on white quality paper. In the reminder email sample we are writing to Joan Perez for Project ABC, we incorporated these elements as follows: The body of the email reminder is where you communicate your message. Note that the body of the reminder message starts on a positive note by complimenting Joan's earlier work. 2 sample formal invitation letter to a Kriya Ceremony PublishYourArticles.net is home of thousands of articles published by users like YOU. Here you can publish your research papers, essays, letters, stories, poetries, biographies and allied information with a single vision to liberate knowledge.

Best practices for writing event reminder emails

Keep it short and simple

The primary purpose of event reminder emails is to remind your audience about an upcoming event to ensure the audience stays engaged until the event day. An event reminder email should include only essential facts about your event without pitching or overwhelming people with irrelevant information. Make it a one-paragraph message and ensure it’s mobile-friendly since over 80% of all emails are now opened and read on mobile devices.

Provide key event details

As your event reminder email is a follow-up to your initial event invitation email, it doesn’t need to include in-depth content. However, there are some key details you’ll want to provide:

• Event name and what the event is about;
• Event date and time (plus the time zone for international online events);
• Event location for offline events (preferably with Google Maps);
• Short info about speakers and what they will be presenting;
• Agenda, especially if you’re running a whole day event;
• Any additional information that may be helpful (venue details, event rules, etc.)

Personalize and use a friendly tone

Address attendees by name and keep a friendly, inviting tone, just like you would do in a meeting reminder email. You can also send reminder emails from a person rather than a general company email which adds an extra personal touch to your event reminder message. Finally, make sure to include your contact info and a link to your FAQ page (if you have one) to make it easy for attendees to reach out if they have questions before the event.

Examples of event reminder email subject lines

Here are some effective email subject lines that work well for event reminder emails:

• Reminder to register for [Event Name]
• Don’t miss out [Event Name]
• Save the date: [Event Name], [Date]
• Mark your calendar for [Event Name]
• You don’t want to miss [Event Name]!
• Reminder: [Event Name], [Date]
• Largest [event type] in [Geographic Location]: [Event Name]
• Meet the speakers at [Event Name]!
• Last chance to see [Speaker] live at [Event Name]!
• Reminder: [Event Name] in [x] days
• Are you excited about [Event Name]?
• Are you joining us tomorrow at [Event Name]?
• Reminder: join us at [Event Name] on [Date]
• Starting tomorrow! [Event Name]
• Are you coming? See you at [Event Name] on [Date]
• Get ready for today’s [Event Name]!
• [Online Event Name] starts in 5 minutes!

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Event reminder email templates

General online event reminder email

Webinar reminder email #1 (a week before the event)

An offline event reminder email

Bonus: Post-event follow-up email